If Dave decided to leave at some point (don’t do it, Dave!), I could easily hire another assistant for that same role and use the existing training material, resulting in a much less stressful turnover. Dave now edits every podcast, and I don’t even need to review them to ensure they are right. They always are.
#A VIRTUAL PERFECT ASSISTANT HOW TO#
I handed the system off to my assistant Dave and trained him on exactly how to do it. Related: 3 Mistakes to Avoid When Working With a Virtual Assistant I then turned that video into a written training manual. At first, I did all my editing myself, but once I mastered that entire process, I made a training video showing exactly how I edit the podcast. If you’ve read The E Myth by Michael Gerber, you’ll know exactly what I’m talking about.įor example, each week I record an episode of The BiggerPockets Podcast and need to have it edited. I’ve found the greatest success when I’ve created a system, mastered that system myself, created a training program for that system and then handed it off. When I get enough stuff on that list, I’ll hire an assistant to help manage those tasks. I now use Evernote to keep track of every repetitious task I do each day, week or month so I can decide later what can be outsourced. I also had very little time to train that assistant, so in the end, there was nothing for them to do.īefore hiring your first assistant, be sure to have a clear idea of what tasks they might be able to take over from you. One of the first things I realized when I hired that first “disaster VA” was that I wasn’t ready for an assistant. I didn’t know exactly what that assistant would do, I just assumed they would jump in and start helping. Hopefully, these three tips will help you find the perfect assistant for your team. Related: 3 Tips for Getting the Most Out of Your Virtual Assistantįinding rockstar VAs to help you get more done is not rocket science. Over the past two years, I’ve hired several virtual assistants and had both good and bad experiences, including finding Dave, my rockstar VA who has become one of the most valuable team members at BiggerPockets. Like any skill, it must be learned, developed and mastered. (See my previous article, “ Want to Make $1,000 or More Per Hour?”)īut success with a virtual assistant doesn’t come naturally. Virtual assistants can help you get more done because they work on the administrative tasks on your to-do list while you work on the high-value tasks that only you can do. She called in sick her first day, was late on her second, and by the third she had to be fired. Not exactly what I expected after hearing all the wonderful things about working with virtual assistants (VAs).Īuthors such as Tim Ferriss ( The 4-Hour Workweek) and Chris Ducker ( Virtual Freedom) proclaim great things about working with overseas virtual assistants, and they are not wrong.
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